Reliability 3/5

Chat bot that books, moves and cancels appointments

Clients chat with a bot that collects name, email, purpose and time, checks Google Calendar, suggests 3 alternatives if busy, then books, reschedules or cancels and sends a Gmail confirmation. A daily flow refreshes a Sheet and emails an admin summary.

Calendly-style booking pages and back-and-forth emailsn8n + Groq (Llama 4 Scout) + Google Calendar + Gmail + Sheets

Cost afterNot reported (Groq free tier supported, per template)

SetupMedium · Not reported

Time savedNot reported

SkillIntermediate

App vs bot, side by side

Old app vs bot
	Old app / habit	Bot
Tool	Calendly-style scheduler or manual email scheduling	n8n AI chat agent + Groq + Google Calendar + Gmail + Sheets
Monthly cost	Not reported	Not reported (Groq free tier supported, per template)
Setup	None (already in use)	Not reported · Intermediate
Your time	Baseline	Not reported
Maintenance	Handled by vendor/you as before	Change the hard-coded IST timezone; monitor for double bookings.
Privacy	Data stays with the app vendor	Client names, emails and meeting purposes go to Groq.

Full comparison

Replaces	Calendly-style scheduler or manual email scheduling
Bot / agent stack	n8n AI chat agent + Groq + Google Calendar + Gmail + Sheets
Monthly cost before	Not reported
Monthly cost after	Not reported (Groq free tier supported, per template)
Setup time	Not reported
Time saved	Not reported
Skill level	Intermediate
Reliability	3/5: detailed template; LLM-driven booking can misread dates and there's no long-term data. Timezone is hard-set to IST and must be changed.
Maintenance	Change the hard-coded IST timezone; monitor for double bookings.
Privacy & data	Client names, emails and meeting purposes go to Groq.
Best for	Solo consultants and small service businesses
Not for	High-volume clinics needing compliance

Pros and cons

Pros

Handles booking, rescheduling and cancelling
Offers 3 alternatives
Groq free tier works

Cons

Timezone set to IST by default
Needs both Sheets OAuth and a service account

How it works

Client messages the bot
Agent collects details
Check calendar availability
Create/update/delete event
Send Gmail confirmation
Daily: refresh Sheet and email admin summary

Source and evidence

n8n community template (BytezTech, updated about 7 months before our check).

Read the original n8n template source ↗

“Not reported” means the source doesn't say. We never fill gaps with guesses. Numbers marked “per author” or “vendor claim” are the source's own and weren't independently tested. Source re-checked 2026-10-16.

Plain-text summary (for search and AI assistants)

Chat bot that books, moves and cancels appointments. Replaces Calendly-style scheduler or manual email scheduling with n8n AI chat agent + Groq + Google Calendar + Gmail + Sheets. Cost before: Not reported. Cost after: Not reported (Groq free tier supported, per template). Setup: Not reported, Intermediate. Time saved: Not reported. Reliability 3/5: 3/5: detailed template; LLM-driven booking can misread dates and there's no long-term data. Timezone is hard-set to IST and must be changed. Best for: Solo consultants and small service businesses. Not for: High-volume clinics needing compliance. Source: https://n8n.io/workflows/13905-schedule-and-manage-appointments-with-groq-google-calendar-gmail-and-sheets/

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